Report of Birth / Report of Marriage
Report of Death and/or Shipment of Human Remains/Urn to the Philippines

REQUIREMENTS

 

1. TWO (2) Forms of VALID GOVERNMENT ID's at least ONE (1) Primary and ONE (1) Secondary ID or FOUR (4) Secondary ID's such as:

2.         PRIMARY ID's:
              - birth certificate

3.            - passport (Dual citizens are advised to bring Philippine passport

4.         SECONDARY ID's: 
              - driver's license
              -  other Philippine government issued ID
              -  citizenship certificate/card
              - Senior's card 
              - Medicare card
   NOTE: The government ID should be valid and should support the claim of citizenship on the document.

   2. Report of Birth form (do not sign the Report until you attend our office for witnessing). (Click here to download ROB form)

• Please provide 4 copies to our office for signing.
• ​Note: The form must be accomplished neatly. No erasures please as this will be the permanent record. The Embassy has the discretion to reject forms that are sloppily accomplished or with erasures or with wrong entries and with wrong stamp by the notary public
• ​Please ensure to bring $45AUD in cash for our office to notarize your report of birth 
• Please bring self-addressed express post envelope for the return of your notarized document(s). 

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​    3. IT IS THE APPLICANT'S RESPONSIBILITY TO SEND the Report of Birth Application to the Philippine Embassy in Canberra along with the following for processing:-

• ​Original Birth Certificate of the child with registry number issued by the Civil Registrar or Registry of Births, Deaths and Marriages of the state/territory where the birth was registered plus four (4) photocopies duly certified by the Justice of the Peace (JP). (Note: Original will be returned together with the official copy of the Report of Birth of your child.

• Original PSA issued Marriage Certificate (or original Australian Marriage Certificate with registry number) of parents plus four (4) photocopies duly certified by the JP. (Note: Original will be returned together with the official copy of the Report of Birth of your child.)

• Four (4) photocopies of the data page of valid passports of parents or other form of identification, i.e. driver’s license if valid passport copy is not available duly certified by the JP.

• Please ensure to pay $45.00 either in money order or bank cheque to the Philippine Embassy 

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Please visit www.philembassy.org.au/consular/civil-registry/report-of-birth for more information. 

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The Consulate assumes no responsibility for any delay, loss or damage in the mail or while the documents are in custody of courier service. The applicant should take note of the tracking numbers of all envelopes used and submitted.

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ADDITIONAL REQUIREMENTS

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For late registration

• If reporting 1 year after the child’s birth, an Affidavit of Late Registration of Birth is required. The Affidavit should be properly filled up and signed to be sent to the Embassy for its notarisation with a payment as mentioned below.

• (Click here to download the form for affidavit of Late Registration of Birth)

• If reporting 5 years after the date of birth, a recently-issued original PSA certificate of no report of birth record is required.

If legitimated (if parents were married after the child’s birth)

• Joint Affidavit of Legitimation executed and signed by both parents and duly notarised by Australian notary public/lawyer.
  Submit one (1) original and three photocopies.

• [Click here to download the form for Joint Affidavit of Legitimation]

If illegitimate and Using Mother’s Maiden Surname

• One (1) original PSA authenticated birth certificate of mother plus 3 photocopies. (Note: Original will be returned together with the official copy of the Report of Birth of your child.)

If Illegitimate and Using Father’s Surname

 

If the father is not in Australia, this document must be notarised and registered either in the Philippine embassy or consulate in the country where he resides or if he is in the Philippines by a notary public and it will be registered by the local civil registrar where the birth of the child is to be registered.

 

If the mother is not in Australia, this document must be notarised and registered either in the Philippine embassy or consulate in the country where she resides or if she is in the Philippines by a notary public and it will be registered by the local civil registrar where the birth of the child is to be registered.

 

The Embassy will issue the Certificate of Registration upon submission of the Affidavit of Admission of Paternity (AAP) and the Affidavit to Use Surname of the Father (AUSF)

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• Four (4) original Affidavit of Admission of Paternity (AAP) duly executed by the child’s father, to be signed before a consular officer at the Embassy, if filed in person.

• [Click here to download the form for AAP]

• Copies of father’s valid passport and the unregistered birth certificate of the child are required.

• Four (4) original Affidavit to Use Surname of the Father (AUSF), executed by the child’s mother, to be signed before a consular officer at the Embassy, if filed in person.

• [Click here to download the form for AUSF]

• Copies of mother’s valid passport and the unregistered birth certificate of the child are required.

• Certificate of Registration

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If the Filipino parent is already a citizen of Australia after the birth of the child:

• Four (4) certified true copies of the Australian Certificate of Citizenship

• Four (4) certified true copies of the old Philippine passport

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If the Filipino parent reacquired/retained his/her Philippine citizenship after the birth of the child:

 

Please note that in addition to the above-mentioned requirements, other documents might be required when deemed necessary by the Consular Officer of the Embassy.

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• Four (4) certified true copies of the documents pertaining to the re-acquisition/retention of his/her Philippine citizenship.

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